Fulfilling Training Obligations
We explain how companies can use the MILES LCMS to efficiently meet legal and internal training obligations digitally, minimize administrative effort, and generate high added value at the same time.
Target audience: Management, HR managers, compliance officers, e-learning managers
Introduction
Section titled “Introduction”Despite increasing organizational and time demands every year, many companies still conduct traditional classroom trainings. They hesitate to take the digital step: content creation, maintenance, and administration seem too complex, and there’s concern about test-related stress among employees.
MILES removes these barriers. As a powerful Learning & Compliance Management System, it automates the entire process – from content creation and updates to detailed documentation of results.
Background
Section titled “Background”Today, companies face increasing pressure to demonstrably ensure compliance with legal and industry-specific regulations. Employees are therefore trained on compliance topics (occupational safety, hygiene, AI Act, etc.) or for certifications required to maintain quality standards (ISO 9001, IFS, HACCP, etc.). Many of these trainings must not only be repeated regularly but also documented completely and transparently.
Concept Description
Section titled “Concept Description”MILES provides an online learning portal where training content can be easily created, automatically assigned, and fully documented. The solution combines:
- An integrated, intuitive authoring tool that reuses existing materials
- A flexible group system for mapping departments and teams
- Automatic notifications and deadline management
- Automatic and comprehensive documentation of results
1. Easily create and maintain content
Section titled “1. Easily create and maintain content”- Integrated authoring tool: Create new trainings with just a few clicks – modularly adaptable for different target groups or organizational units
- Reuse existing materials: Use existing documents, PDFs, PowerPoint presentations, videos, etc.
- Easy updating: Content can be updated or supplemented at any time when changes or new standards arise
No dependency on external media producers – extremely short production times.
2. Automatic assignment and reminders
Section titled “2. Automatic assignment and reminders”- Flexible group structure: Departments, locations, or teams are represented digitally
- Easy assignment: Every employee automatically receives the necessary trainings
- Deadline reminders: The system independently reminds users of due dates and informs management about completion rates
Minimal administrative effort – no more tedious, time-consuming organization.
3. Soft knowledge checks – without test stress
Section titled “3. Soft knowledge checks – without test stress”- Interactive knowledge checks directly within the learning process: Exercises, quizzes, or tasks
- Optional additional assessments: for topics requiring formal evaluation
- Flexible configuration: Deadlines, repetitions, and validity periods can be freely defined
- Reference access: Assessment content remains accessible anytime, not just once a year
High acceptance among employees while maintaining complete documentation of learning outcomes.
4. Complete documentation for audits and certifications
Section titled “4. Complete documentation for audits and certifications”- Automatic documentation of all completed trainings, including date, duration, and detailed results
- All results can be exported, and certificates can be issued
- Trainings can be repeated at any chosen interval (e.g., every 12 months)
Always audit- and inspection-proof – without manual recordkeeping.
5. Scalable and future-proof
Section titled “5. Scalable and future-proof”- Multi-tenant architecture: Each organization operates its own independent platform
- Data protection compliant: Hosted according to current security and privacy standards
- Open API standards: Data can easily be integrated with other systems
- Extensible: Suitable for all other knowledge-transfer formats, such as onboarding, further education, or customer information
One platform for current and future learning and compliance needs.
Use Cases
Section titled “Use Cases”Compliance & Data Protection
Train employees on GDPR, AI Act, or ethics guidelines quickly and traceably.
Quality Management
Document compliance with standards (e.g., ISO 9001) in an audit-ready manner.
Occupational Safety & Hygiene
Conduct mandatory trainings up-to-date and audit-proof at all times.
Onboarding
Familiarize new employees with all relevant regulations without delay.
Benefits & Challenges
Section titled “Benefits & Challenges”Benefits
Section titled “Benefits”- Minimal administration through automation
- Fast and flexible content creation and updates
- Comprehensive documentation of results for audits and certifications
- High employee acceptance thanks to soft learning and testing formats
- Scalable solution for future requirements
What remains to be done?
Section titled “What remains to be done?”- Initial setup: Mapping your organizational units and content
- Quality assurance of content remains an important task
Summary
Section titled “Summary”With MILES, companies can implement all legal and internal training obligations digitally, efficiently, and in full compliance. MILES turns mandatory trainings into an automated process with real added value – for HR, for compliance, and for the entire company.